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Liverpool Canoe Club Role Descriptions

If you would like to help out more with the club or join the Stewardship Group email

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Task/Role Description: Chair
1. Co-ordinate and lead the development of all club activity
2. To uphold the constitution and rules of the club ensuring that the club follows the standards and principals set out by the National Governing Body
3. Support and monitor key volunteers thus ensuring the well being and development of all club members
4. Chair regular Stewardship Group Discussions and all general club meetings
5. Represent the club with the National Governing body and other organisations

Task/Role Description: Secretary
1. Provide up to date records of regular club Stewardship Discussions and of annual meetings, including decisions and actions.
2. Maintain archive records of club activities, but excluding those which are the specific responsibility of other committee members,
3. Co-ordinate and distribute correspondence to and from the club including internal information and for decision making
4. Act as a contact point for members of the public and other canoeing organisations
5. Deputise for the Chairman when required
6. Membership Secretary and Treasurer have a responsibility to ensure Canoe England affiliation is renewed

Task/Role Description: Treasurer
1. Maintain up to date and archive records of all financial transactions
2. Collect subscriptions and all other money due
3. Pay bills as necessary
4. Ensure that cash and cheques are deposited promptly in the club’s bank or building society accounts
5. Report regularly to the Stewardship Group on the club’s financial status,
6. Prepare year-end statements of accounts to present to the auditor and to the club membership
7. Arrange for the annual accounts to be audited
8. Provide financial planning and forecasting statements as required by the club
9. Act as one of three signatories authorised to sign club cheques
10. Membership Secretary and Treasurer have a responsibility to ensure Canoe England affiliation is renewed

Task/Role Description: Membership Secretary
1. Issue new members with club welcome pack (email with key information)
2. Talk to, and / or provide details, and information regarding the canoe club, and activities to prospective members.
3. Send renewal notices out to existing members.
4. Update database with relevant members details
5. Ensure coaches, committee members have update information on members as necessary.
6. Maintain confidentiality of club member’s details, and ensure the safe keeping, and disposal of all personal information, in compliance with the Data Protection act.
7. Provide club information to relevant authorities, e.g. BCU / Canoe England, as requested.
8. Promote the canoe club through events, advertisements, and local councils etc.,
9. Maintain archive records of club membership
10. Report regularly on membership matters to the club Stewardship Group and to the annual meeting,

Task/Role Description: Stewardship Group Member
1. Attend and participate in regular club discussions and all general meetings
2. Progress actions as agreed at relevant club meetings

Task/Role Description: Equipment Officer
1 To support the Stewardship Group in the effective management of all of the boats.
2 To produce and maintain a list of club equipment and it’s condition
3 To manage and support the repairing of club equipment
4 To develop a club replacement policy with support from the club committee

Task/Role Description: Safeguarding Officer
1. Acts as support and a point of contact for all Club Child Protection and Child harassment issues. Liaises externally when required
2. Maintains Club focus on all Equity Policies affecting youths and vulnerable adults.
3. Maintains and supports codes of conduct procedures within youth membership
4. Co-ordinates both voluntary and formal DBS disclosures for volunteers and coaches respectively
5. Attend any relevant courses / conferences on Child Protection and Vulnerable Adults

Task/Role Description: Coaching Coordinator
1. Act a central point for all matters involving coaching and training in the club
2. Support and advise the coaching Assistant and Junior co-ordinator in order to achieve the above
3. Ensure that relevant records associated with club coaching/training are maintained
4. Advise and support resolution of reasonable adjustments that may be required for paddlers with health or disability issues. Coordinate and ensure all coaches and training staff are aware of needs around paddlers with issues with health or disability
5. Report regularly on coaching matters to the Stewardship Group and the annual General Meeting

Task/Role Description: Junior Co-ordinator
1. Act as a representative voice on club issues affecting youth paddlers. Report regularly to the club Stewardship Group
2. Provide information on youth activity to all Junior paddlers
3. Encourage participation of Juniors in both Regional and Club events
4. Junior Club coordinator to review junior rules with junior members and forward suggestions to Stewardship Group

Task/Role Description: Volunteer Co-ordinator
1. Act as the main contact for all volunteers
2. Cooperate the implementation of the volunteers recruitment, training and support plans for members and parents
3. Recruit volunteers from within the membership and beyond in various roles including helpers for the everyday running of the club
4. Ensure all volunteers are clear on their responsibilities through role descriptions
5. Liaise with volunteer organisations and Canoe England to provide access to coach, official, and volunteer opportunities for club members
6. Ensure volunteers are trained and supported appropriately including vetted through the Criminal Records Bureau if working with children and vulnerable adults
7. Encourage and promote all volunteering roles and opportunities within the club
8. Ensure club volunteers are rewarded and appreciated with acknowledgements, awards and social occasions

Skills required
Enthusiastic and knowledgeable about the club and volunteers. Approachable and confident communicator. Good organisation skills
Resources to assist in role:
o Canoe England Volunteer Coordinator Guidance Pack
o Canoe England volunteers section on the website
o Canoe England Volunteer Development Officer and volunteer resources
o Runningsports top tips ‘Finding New Volunteers – Recruitment’; ‘Health & Safety for Volunteers’; Involving Older People as Volunteers’; ‘Recognising & Rewarding Volunteers’; ‘Retaining Volunteers’; ‘Screening Volunteers – A Guide for Clubs’; ‘Young People as Volunteers’
o Runningsports guide ‘Volunteers’
o Runningsports workshops ‘Valuing Your Sport Volunteers’ and ‘Role of the Volunteer Coordinator’

Task/Role Description: Discipline Representative
1. Act a central point for all matters involving the discipline, especially new members keen to get involved..
2. Support and advise other key paddlers in the discipline in order to achieve the above.
3. Ensure that relevant records associated with club in your discipline are maintained.
4. Develop training, courses, trips and events to promote the discipline within the club.
5. Report regularly on discipline matters to the Stewardship Group and the annual General Meeting.

Task/Role Description: Publicity Officer
1. Coordinate the production of fliers, posters
2. Support and co-ordinate public relation needs
3. Forward any good news stories to newspapers, kayaking magazines (especially Canoe Focus)

Task/Role Description: Paddle Power Representative
1. Plan and co-ordinate Paddle Power activities
2. Report regularly to the club committee,
3. Work with the Youth Representative & Youth Committee

Task/Role Description: Grants Coordinator / Charity Status
1. Write and submit grant applications to BCU and other bodies as appropriate
2. Investigate feasibilty of and coordinate clubs` application for charity status
3. Report regularly to the club committee,

















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